How to Write a Follow-Up Email (+12 Examples & Templates)

I’m happy to share more details and answer any further questions you have—when’s the best time to reach you? Or feel free to stick with email correspondence if that’s easier.
Subject line: In response to your inquiry
Based on the first template, here’s an example of a follow-up email after no response:
With the above being said, don’t make them re-read the original email. Distill it down to the clear ask with something like, “Just following up on the request in my email below. Do you think you’ll be able to provide that data for the April 25-May 31 date range?”
Use this follow-up email after you’ve had an introductory or discovery call with a prospective customer.

How to write a follow-up email

Hi [Name],

Be specific

Subject line: Thanks for downloading our guide!

Be genuine

Thanks!

Include the original message

I didn’t hear back from you after sending the quote over, so just thought I’d check in.
Best,

Have one clear ask

As [outcome from tips in first guide], [introduce new pain point or need]. So I’m attaching our [additional resource name] that you might also find helpful—feel free to respond back with any questions you have.
Using this template, here’s a content download follow-up email example:

Inquiry follow-up email template

[Name]

Do you have any availability this or next week? Good times for me are [let the good times roll here], but I will be glad to work around your schedule. Let me know what works for you.

[Name]

Example

Here’s a different approach. You could quickly recap the quote you sent and/or end with a question.
Hi [Name],

Follow-up email words and phrases

I’m going to close off with some words and phrases you can use in your follow-up emails. Some terms will apply more to B2B emails, so if you’re a B2C business, take what applies and leave the rest.